| If you are pondering when you should hire a | | | | Step 1: From the bullet list above give each one a |
| virtual office assistant, then I recommend setting | | | | ranking of 1 - 10; 1 being how little you enjoy |
| aside 10 minutes to think about what you enjoy | | | | doing it; 10 being how much you enjoy doing it. |
| doing and what you don't. Use my 3 Easy Steps | | | | Try to avoid middle of the road (5 and 6) |
| below. It's easy to do and will assist you in | | | | rankings. Really get honest and give the task a |
| determining who is the best virtual assistant | | | | definitive ranking. |
| secretary for your business. | | | | Step 2: Following the chart below will determine |
| As a business owner you undoubtedly have a | | | | which tasks you delegate: |
| plethora of tasks you need to accomplish to | | | | Items scoring 1-4: Clearly you don't enjoy this - |
| maintain your business; here are 10 main tasks | | | | delegate it to your VA |
| you probably accomplish within a normal business | | | | Items scoring 2-7: Not your favorite task - |
| week(some are administrative; some are | | | | delegate 1 or 2 tasks; evaluate your new |
| marketing and sales): | | | | additional time against the cost of the VA |
| - Service clients (the focus of your business | | | | Items scoring 8-10: Keep this on your plate. |
| product or service) | | | | You've freed up time by assigning those other |
| - Invoicing (generating, labeling and mailing) | | | | tasks to your virtual office assistant |
| - Follow up with billing (unpaid invoices, late | | | | Step 3: When you interview any virtual office |
| payments, etc.) | | | | assistant, ask her/him to rank how much they |
| - Bookkeeping | | | | enjoy the above tasks you just rated. You'll find |
| - Purchase supplies | | | | the right VA will enjoy those tasks you don't |
| - Manage inventory | | | | enjoy as much. |
| - Sales and generating new clients | | | | Hiring the right virtual office assistant will yield |
| - Marketing (new ads, brochures, etc.) | | | | valuable time for you. You'll find that you are able |
| - Update Website | | | | to stay focused on the things you enjoy doing to |
| - Research industry competitors Three Easy | | | | enhance your business, while your virtual |
| Steps -- Determine How to Find the Best Virtual | | | | secretary/administrative assistant is tackling all |
| Assistant (VA): | | | | those important, but not your favorite, tasks. |